Commercial Record Storage
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Why need
Commercial Records Storage? How to start?
Commercial records / documents have to be kept for years and engage
many office spaces. Moreover, it always acculamutes to a quantity that
is difficult to manage. However, valuable office spaces can be saved
and the efficiency of document retrieval can be rised by using our
Commercial Records Storage. More advantages can be found in the
Cost-Effectiveness Comparison graphs as below:
Before Outsourcing Records Storage
- Need to purchase fixture for
filing.
Related labour cost in records
- management.
- Files engaging high rental
space.
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After Outsourcing Records Storage
- Fixture costs saved and
resources redirected into productive activities.
- Work efficiency enhanced
immediately.
- Labour cost reduced
- Assistance by storage
expertise obtained.
- Office space increased.
- and more....
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Enquiry Form |
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| Storage Fee
& Service |
- Hong Kong Storage has designed
several sizes of box catering different sizes of document. (Box
Dimensions and Usage)
- Storage Fee is charged per box on
monthly basis.
- Monthly Storage Fee per Box is
$15.00 and discount will be offered to quantity more than 50. Please
contact our customer service officer for quotation.
- Free provision of a user-friendly
software which is developed in house for customers’ inventory
management.
- No "Permanent Removal Charges”
- Professional shredding service
vendor handles document shredding for data confidentiality protection.
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| Logistic
& Warehouse |
- Just a phone call for record
retrieval and lodgment
- Over 70,000 sq.ft. quality
warehousing space
- Humidity and Temperature controlled
facilities
- Bar-Code Inventory Management System
- 24 hours surveillance system
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| Box
Dimensions & Usage |
Free sample box is available
(1)
Record Box (R Box)
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15”(380mm)L x
12”(350mm)W x 13”(330mm)H
User-friendly design: no sticky-tape
Sealing Label to protect confidentiality
Bar-Code system for accurate inventory management |
| Paper size |
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2.5” Box File
4 to 5 files |
B4 size
paper/file |
A4 size
paper/file |
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(2)
Computer Form Box (CR Box)
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16.5”(420mm)L x
13.5”(343mm)W x 10.5”(267mm)H
User-friendly design: no sticky-tape
Sealing Label to protect confidentiality
Bar-Code system for accurate inventory management |
| Paper size |
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15.5" x 11.5"
Computer Form |
A3 size Paper |
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| 2 x A4 size paper |
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Enquiry Form
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How
to start the Commercial Records Storage service?
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Valuable office spaces can be saved and the
efficiency of document retrieval can be raised by storing outdated
documents systematically.
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Commercial Records Storage Outline
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- Categorise the documents / files by
year and department title first, then pack in the Hong Kong Storage "R
Box or CR Box"
- Mark the box cover by circling the
index.
- Seal the box opening with Hong Kong
Storage "Sealing Label" affixed with customer's company chop to
guarantee the confidentiality.
- Phone, email or fax to our Customer
Service Department for pick-up arrangement.
- Barcode labels embedded with item
detail will be affixed on each record box by us. All data will be
captured for processing cross checking and generating Storage List
through our BIMS (Bar Code Inventory Management System).
- For retrieval, just call, email or
fax to our Customer Service Department and our representatives will
verify the items for delivery arrangement.
- For relodgement, repeat Step 3 – 5.
Enquiry Form
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